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TealAuto User's Manual
Program Version 2.14
Last Updated: June 7, 2009
Table of Contents
Introduction ..........................................................................................................................1
Description.........................................................................................................................1
Contents ............................................................................................................................1
PalmOS Files (.ZIP Archive) ......................................................................................................................................1
Program files:.......................................................................................................................................................1
Document files:.....................................................................................................................................................1
Windows Mobile Files (.EXE Installer) .......................................................................................................................1
Windows Desktop PC File (.EXE Program) ...............................................................................................................1
Installing the Program .........................................................................................................2
PALMOS...............................................................................................................................................................2
WINDOWS MOBILE.............................................................................................................................................2
WINDOWS DESKTOP PC ...................................................................................................................................2
Terms used in this document...............................................................................................3
Chapter 1 – Overview ...........................................................................................................4
TealAuto Versions ..............................................................................................................4
Using TealAuto...................................................................................................................5
Fueling Logs ......................................................................................................................5
Trip Logs ...........................................................................................................................5
Service and Expense Logs ..................................................................................................5
Reports and Summaries .....................................................................................................5
Configuration......................................................................................................................5
Meter Minder......................................................................................................................5
Chapter 2 – Fueling Logs......................................................................................................6
Fueling Entry List Details ....................................................................................................6
Fueling Entry Screen ..........................................................................................................7
Fueling Types ............................................................................................................................................................7
Odometer Reading.....................................................................................................................................................7
Data Fields.................................................................................................................................................................7
Fuel Quantity and Price .............................................................................................................................................7
Fluids .........................................................................................................................................................................8
Notes .........................................................................................................................................................................8
Currencies .................................................................................................................................................................8
Chapter 3 – Trip Logs...........................................................................................................9
Trip Entry Screen ...............................................................................................................9
Trip Types..................................................................................................................................................................9
Accounts ..................................................................................................................................................................10
Notes .......................................................................................................................................................................10
Chapter 4 – Service and Expense Logs .............................................................................. 11
Scheduled Services Screen .............................................................................................. 11
Service Summary Screen.................................................................................................. 11
Text Service Summary.............................................................................................................................................12
CSV Service Summary ............................................................................................................................................12
Calendar Event ........................................................................................................................................................12
Task Entry................................................................................................................................................................12
Listed Services Screen ..................................................................................................... 13
Services Entry Screen ...................................................................................................... 13
Service/Expense Types ...........................................................................................................................................14
Data Items ...............................................................................................................................................................14
Notes .......................................................................................................................................................................14
Chapter 5 –Reports and Summaries................................................................................... 15
Start and End Dates ......................................................................................................... 15
Summary Reports............................................................................................................. 15
Statistics..................................................................................................................................................................16
Transactions ............................................................................................................................................................19
Text Format .............................................................................................................................................................19
CSV Format .............................................................................................................................................................20
Comparison Reports......................................................................................................... 21
Vehicle Comparison Reports ...................................................................................................................................21
•
Average efficiency before fill-up
........................................................................................................21
•
Average efficiency after fill-up
............................................................................................................21
•
Average fuel price
..................................................................................................................................21
•
Total fuel purchased
..............................................................................................................................21
•
Average fuel purchased
.......................................................................................................................21
•
Total fuel cost
..........................................................................................................................................21
•
Average fuel cost
....................................................................................................................................21
•
Average days between fuel
................................................................................................................21
•
Average dist between fuel
...................................................................................................................21
•
Average fuel cost/distance
..................................................................................................................21
•
Total distance
..........................................................................................................................................21
•
Total trip distance
...................................................................................................................................21
•
Projected annual distance
...................................................................................................................21
•
Total direct cost
.......................................................................................................................................21
•
Average direct cost
................................................................................................................................21
•
Total service/expense cost
.................................................................................................................21
•
Average service/expense cost
...........................................................................................................21
•
Cost by distance
.....................................................................................................................................21
•
Cost by month
.........................................................................................................................................22
•
Adjusted direct cost
...............................................................................................................................22
•
Adjusted trip expenses
.........................................................................................................................22
•
Adjusted trip distance
...........................................................................................................................22
•
Average distance between service
..................................................................................................22
•
Average days between service
.........................................................................................................22
Account Comparison Reports ..................................................................................................................................22
Payment Type Comparison Reports ........................................................................................................................22
Fuel Station Comparison Reports ............................................................................................................................23
Service Location Comparison Reports.....................................................................................................................23
Fuel Grade Comparison Reports .............................................................................................................................23
Fuel Brand Comparison Reports..............................................................................................................................23
Report Types ................................................................................................................... 24
Text..........................................................................................................................................................................24
Bar Charts................................................................................................................................................................24
Pie Charts ................................................................................................................................................................24
Timeline Charts........................................................................................................................................................24
Chapter 6 – Database Setup ............................................................................................... 25
Vehicles ........................................................................................................................... 25
Odometer Units ........................................................................................................................................................25
Services ...................................................................................................................................................................25
More Data ................................................................................................................................................................26
Fuel Stations .................................................................................................................... 26
Fuel Grade....................................................................................................................... 26
Fuel Brands ..................................................................................................................... 26
Service Locations ............................................................................................................. 26
Service and Expenses ...................................................................................................... 27
Accounts.......................................................................................................................... 27
Payment Types ................................................................................................................ 27
Chapter 7 – Meter Minder.................................................................................................... 28
Chapter 8 – Preferences..................................................................................................... 29
Alarm Preferences ............................................................................................................ 29
Currency Preferences ....................................................................................................... 29
2
Display Preferences.......................................................................................................... 30
Numbers Preferences ....................................................................................................... 30
Cost:...................................................................................................................................................................31
Price: ..................................................................................................................................................................31
Volume: ..............................................................................................................................................................31
Distance:.............................................................................................................................................................31
Odometer:...........................................................................................................................................................31
Efficiency:...........................................................................................................................................................31
Units Preferences ............................................................................................................. 31
Volume: ..............................................................................................................................................................32
Distance:.............................................................................................................................................................32
Fuel Efficiency:...................................................................................................................................................32
Auto-Sync Preferences ..................................................................................................... 32
Chapter 9 – Using Services................................................................................................ 33
Creating Services ............................................................................................................. 33
Attaching Services ............................................................................................................ 33
Scheduling Services ......................................................................................................... 33
Initial Service............................................................................................................................................................34
Service Intervals ......................................................................................................................................................34
Scheduled from Last Event......................................................................................................................................34
Service Summaries..................................................................................................................................................34
Chapter 10 – Using Reports................................................................................................ 35
Fuel Efficiency.................................................................................................................. 35
Pump Accuracy ................................................................................................................ 35
Quality of Gas .................................................................................................................. 35
Fuel Grade Effect on Efficiency ......................................................................................... 36
Expense Summaries ......................................................................................................... 36
Lease Mileage.................................................................................................................. 36
Chapter 11 – Synchronization ............................................................................................ 37
Synchronization Procedure ............................................................................................... 37
Sync Targets.................................................................................................................... 38
Sync Targets.................................................................................................................... 38
PalmOS Handhelds: ................................................................................................................................................38
Windows Mobile Handhelds .....................................................................................................................................38
Windows Desktop PC ..............................................................................................................................................38
Sync Modes ..................................................................................................................... 38
Force Sync....................................................................................................................... 38
Sync Results.................................................................................................................... 39
Automatic Sync ................................................................................................................ 39
Chapter 12 – Exporting Data to a Spreadsheet................................................................... 40
Format ............................................................................................................................. 40
Chapter 13 – Importing Data ............................................................................................... 43
Step 1 – Export Sample CSV Template.............................................................................. 43
Step 2 – Add Custom Data................................................................................................ 43
Step 3 - Transfer the Data to the Handheld ........................................................................ 44
Step 4 – Start Import ......................................................................................................... 45
Step 5 – Select Options .................................................................................................... 46
Undoing Changes ............................................................................................................. 46
Chapter 14 – Purging old Records...................................................................................... 47
Appendix A – TealPoint File Dialogs .................................................................................. 48
File Lists .......................................................................................................................... 48
Navigation........................................................................................................................ 48
Flash Memory .................................................................................................................. 49
Appendix B – TealPoint Pen-Free Navigation..................................................................... 50
Appendix C – Registering................................................................................................... 51
Appendix D – Contact Info.................................................................................................. 51
Appendix E – Products....................................................................................................... 52
Appendix F – Revision History ........................................................................................... 55
Appendix G – Legal Notice ................................................................................................. 57
3
CUSTOMER LICENSE AGREEMENT ...............................................................................................................57
4
Introduction
Description
Thank you for trying TealAuto, the advanced automobile mileage and expense-
tracking program for mobile devices. TealAuto can be used to record fill-ups, trip
distance, service and expenses for multiple vehicles. The program is highly
configurable, supporting custom services, gas brands, gas grades, service stations and billing
accounts. Unmatched reporting capabilities also allow exporting and summarizing of information
in charts, graphs, memos, or documents.
Contents
PalmOS Files (.ZIP Archive)
PalmOS programs are distributed in a compressed ZIP archive typically named
TEALAUTO.ZIP that contains the following files:
Program files:
TEALAUTO.PRC
The TealAuto program file
TPSETUP.EXE
Easy installer program (Windows only)
Document files:
AUTODOC.PDF
This document in Adobe Acrobat (PDF) format
AUTODOC.HTM
This document in HTML format (sans images)
AUTODOC.PRC
This document in TealDoc format
REGISTER.HTM
TealPoint Registration form in HTML format
REGISTER.TXT
TealPoint Registration form in text format
Windows Mobile Files (.EXE Installer)
Windows Mobile programs are distributed in an automatic EXE installer meant to be run
on your desktop PC.
TEALAUTO_PPC_INSTALL.EXE
The TealAuto Windows Installer
Windows Desktop PC File (.EXE Program)
Windows Desktop PC programs are distributed as a plain EXE file that you can save to
your desktop and run directly.
TEALAUTO.EXE
The TealAuto Desktop PC program
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